The Conversation Project
The Conversation Project
What is the Conversation Project?
The Conversation Project offers Oregon nonprofits free, humanities-based public discussion programs about provocative issues and ideas. In the first three years of the program, more than 140 nonprofits across the state hosted over 290 Conversation Project programs as stand-alone events, parts of a series, and supplements to their regular programming. Programs last sixty to ninety minutes and engage participants in thoughtful and inspiring discussions that are designed to improve understanding of diverse perspectives on a given subject. All discussions are lead by humanities experts who have been trained as conversation facilitators, connect the subject to participants’ experiences and to the local community, and model critical thinking without advocating a particular political agenda.
Information for Program Hosts
Please read this section carefully before applying to host a Conversation Project program.
Who may apply to host a Conversation Project program?
Nonprofit organizations in Oregon are eligible to host Conversation Project programs. The schedule for submitting applications is described below. There is no limit to the number of Conversation Project programs for which a given nonprofit may apply. However, approval decisions are based on Oregon
Humanities’ commitment to reaching a broad statewide audience, forming new partnerships, and scheduling efficient travel arrangements for our conversation leaders. Oregon Humanities cannot guarantee that all program requests will be approved.
What other conditions must I meet?
Conversation Project programs are designed for adult audiences (18+ years), and programs must be open and widely advertised to the general public. You should apply to host a program only if you are confident you can generate an audience of ten or more participants. Oregon Humanities does not fund events that are exclusively classroom-based, part of private or members-only meetings, or for conversation leaders at their home institutions. Conversation Project programs may not be used in conjunction with fundraisers or benefits. All Conversation Project hosts are required to complete and submit program evaluations, which are provided by Oregon Humanities.
What costs are associated with Conversation Project programs?
Oregon Humanities does not charge organizations a fee to host a Conversation Project program. Oregon Humanities funds conversation leaders’ honoraria and directly reimburses them for mileage and estimated meal costs. If conversation leaders travel more than fifty miles one way, host organizations must offer to provide one night of commercial lodging at the host’s expense, or offer a home stay; it is at the conversation leader’s discretion whether or not to accept a home stay. In cases when two conversation leaders are offering a Conversation Project program, it is only expected that hosts provide one night of overnight lodging for one leader. All lodging plans must be discussed with conversation leaders before submitting your application to Oregon Humanities, and indicated clearly on the application form.
Host organizations may charge a modest admission fee (up to $5) in order to recover costs incurred by hosting the conversation (e.g., lodging and refreshments). Please notify Oregon Humanities if your facility has an admission fee greater than $5. You may also solicit voluntary contributions to your organization at a Conversation Project program.
How do I apply to host a Conversation Project program?
1. Review the current Conversation Project catalog and select programs that you would like to host between November 1, 2012, and October 31, 2013. Please consult local events calendars in order to request program dates that do not conflict with other important events in your community or major holidays.
2. Before you apply to Oregon Humanities, contact conversation leaders directly to discuss preferred and alternate dates and times for a program request. Oregon Humanities does not maintain the personal or professional calendars of Conversation Project leaders so it is essential that you contact conversation leaders prior to submitting an application. Oregon Humanities may also ask you to consider other dates in order to schedule efficient travel plans. You may submit applications for Conversation Project programs according to the following time frames:
|Nonprofits can apply:
||For programs to take place between:
|December 1, 2012-January 31, 2013
||March 1-June 30, 2013
|April 1-May 31, 2013
||July 1-October 31, 2013
We strive to be flexible in program scheduling, so please contact program staff if you have a conflict applying within the timeline outlined above. Please note that applications must be submitted at least six weeks before the requested program date. For example, to host a program on November 1, you should apply no later than September 15.
3. Download an application form at oregonhumanities.org. Incomplete or illegible forms will hinder Oregon Humanities’ ability to review requests in a timely manner. Please ensure that you complete the entire application before submitting it.
How will I know if my application is approved?
Oregon Humanities makes every effort to respond in a timely way. Please allow up to four weeks to hear back from us. When a program request is approved, we will send you a confirmation letter via postal mail and a zipped file of program and publicity support materials via e-mail. Please review these materials for helpful instructions regarding publicity information, hosting responsibilities, and evaluations. Please do not publicize a program prior to receiving written confirmation from Oregon Humanities.
What if an approved program must be rescheduled or canceled?
Prompt communication is essential if a program must be canceled due to a conversation leader’s illness, inclement weather, or unforeseeable circumstances. Please obtain approval from Oregon Humanities prior to rescheduling or canceling a program; we will make every effort to accommodate these changes.
What are my responsibilities after the program?
All Conversation Project hosts must complete and return the host’s program evaluation form, completed participant evaluation forms, and copies of publicity materials within two weeks of the program date. Failure to return these documents in a timely manner may affect future applications from your organization. An individual from the host organization who attended the program must complete the host’s program evaluation form.
May my organization schedule Conversation Project programs outside of Oregon Humanities’ sponsorship?
Yes! If you would like to host a Conversation Project program when Oregon Humanities sponsorship is not possible (e.g., for a classroom or as part of a fundraising event), please contact us to discuss your plans prior to contacting the conversation leader. Your organization should expect to offer the conversation leader an honorarium, mileage reimbursement, meal stipend, and—depending on the distance—overnight lodging. Once you have made arrangements to host a program independently, notify Oregon Humanities of the event’s date, time, and location and we will send you the conversation leader’s program and publicity materials to help in your preparation, as well as advertise your program on our online calendar. You must acknowledge that the discussion is part of Oregon Humanities’ Conversation Project in public relations materials and at the event.
If you have questions, please contact Oregon Humanities program coordinator Annie Kaffen at (503) 241-0543 or (800) 735-0543, ext. 116, or by e-mail.
By signing and submitting a Conversation Project application, the authorizing official of the hosting organization or institution provides the applicable federal certifications regarding compliance with nondiscrimination statutes, debarment, and suspension, as outlined below. If you have any questions regarding these guidelines, please contact Oregon Humanities at (503) 241-0543 or (800) 735-0543.
Certification regarding debarment, suspension, ineligibility, and voluntary exclusion—lower-tier covered transactions, 45 CFR 1169: (a.) The prospective lower-tier participant (organization hosting a Conversation Project program) certifies, by submission an application, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (b.) Where the prospective lower-tier participant is unable to certify the statements in the certification, such prospective participant shall attach an explanation to their application.
Certification regarding nondiscrimination statutes: The applicant (organization hosting a Conversation Project program) certifies that it will comply with the following nondiscrimination statutes and their implementing regulations: (a.) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), which provides that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant received federal financial assistance; (b.) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of disability in programs and activities receiving federal financial assistance; (c.) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 et seq.), which prohibits discrimination on the basis of sex in education programs and activities receiving federal financial assistance; (d.) Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.), which prohibits discrimination on the basis of age in programs and activities receiving federal financial assistance, except that actions which reasonably take age into account as a factor necessary for the normal operation or achievement of any statutory objective of the project or activity shall not violate this statute.
03 September 2009 | Permalink |